Privacy Policy

We collect information you provide during account creation and onboarding: your name, email address, the athlete's birth year (used only for the federal age rules described below), and athletic profile data — stats, physical measurements, GPA and optional test scores, competition level, honors, and recruiting status. We also collect data you choose to import from connected platforms like MaxPreps, and basic usage records (such as when a report is generated or opened) needed to run the service.

Depth Chart serves high-school athletes, including minors, and we take federal children's privacy rules (COPPA) seriously. Athletes 13 and older may create and manage their own account. Athletes under 13 can only use Depth Chart through a parent-managed account: the parent or guardian creates the account, is the account holder and contact, and consents on the athlete's behalf.

We use a minor athlete's information only to provide the service — generating their report and fit analysis. We do not market to children, and we never sell or share a minor's information for advertising. A parent or guardian may review, correct, or permanently delete the athlete's information at any time via Settings → Delete Account or by emailing hello@mydepthchart.com.

Your data is used to generate your Recruiting Fit Report, match you with college programs, and provide personalized analysis. Report narratives are generated using third-party artificial-intelligence services: the profile data you provide is sent to those services solely to produce your report, and is not used by us to train AI models. We use aggregated, anonymized data to improve our scoring algorithms.

We use a small set of trusted third-party service providers to run Depth Chart — for sign-in and account security, data storage, payment processing, email delivery, AI generation of your report's written analysis, and website hosting. They process your data only to deliver the service and are bound by their own confidentiality obligations. Card details go directly to our payment processor; we never store card numbers. You may request details about our providers' data handling at the contact below.

We do not sell your personal information. Your profile and report data are never shared with colleges, coaches, or recruiting services without your explicit permission. Our service providers receive only what they need to do their job and are bound by their own confidentiality obligations.

We use essential cookies for sign-in and your browser's local storage to remember onboarding progress and preferences. Our payment processor sets cookies for fraud prevention. We do not use advertising trackers, and we do not currently run third-party analytics; if that changes, we will update this policy first.

Depth Chart uses historical basketball recruiting, roster, school, and player data to generate recruiting-fit analysis and improve our service. This may include information from public sources, school athletics pages, roster bios, recruiting references, and other basketball-related records. This historical data may include player names, schools, roster history, high school information, position, height, weight, honors, statistics, and college landing outcomes where available.

We use this data to build statistical models, compare recruiting patterns, evaluate school fit, and generate recruiting-fit reports. We do not use a customer's private profile information to train third-party AI models. If you believe historical information about you or your athlete is inaccurate or should be removed, contact hello@mydepthchart.com.

Depth Chart may use third-party service providers, including AI infrastructure providers, to process information and generate report content. These providers process information on our behalf and are not permitted to use customer profile information to train their own AI models unless we expressly disclose otherwise and obtain any required consent. Depth Chart does not sell athlete profile information to colleges, coaches, recruiters, or advertisers.

If the athlete is under 18, the paid account must be created or approved by a parent or legal guardian. We may require a parent or guardian to verify their authority before allowing purchases or access to certain features. Depth Chart is not currently available through self-service signup for athletes under 13. If you believe a child under 13 has provided us personal information, contact hello@mydepthchart.com.

Your data is retained while your account is active. You can permanently delete your account and all associated data at any time from Settings → Delete Account — deletion is immediate and irreversible, and frees your email for future use. Limited transactional records (such as payment invoices) may be kept where the law requires.

We may retain historical, aggregated, deidentified, or public-source data for research, model evaluation, and product-improvement purposes. Parents or eligible users may request deletion of account or profile information, subject to legal, fraud-prevention, backup, and operational retention needs.

You may access, correct, or delete your information at any time: update your profile through Edit Profile, manage email preferences from any email's unsubscribe link or the Email Preferences page, and delete your account from Settings. For parent-managed accounts, these rights belong to the parent or guardian on the athlete's behalf.

For privacy-related questions, contact us at hello@mydepthchart.com or by mail at 12512 Kara Ave, Los Angeles, CA 90024.